Finance and Operations Manager
The Climate Jobs National Resource Center (CJNRC) is a labor-led organization that works to combat climate change, create good union jobs, and reverse racial and economic inequality by building a worker-centered renewable economy.
This position of Finance and Operations Manager with CJNRC offers the opportunity to support the mission of a growing, medium-sized, largely foundation grant-funded nonprofit corporation. The Finance and Operations Manager plays a critical role as part of the Executive Staff team with responsibility for managing the financial activities of the organization including financial analysis and planning, accounting operations and reporting, budgeting, and external audits. The position supports the human resource functions of the organization through payroll, onboarding, and benefits program management. The position is responsible for ensuring legal and regulatory compliance of the financial and human resource functions. Additionally, the Finance and Operations Manager provides guidance to the Executive Management team through clear communication of financial reporting and analysis and is the primary interface with external parties on financial matters, including bank relations, consultant invoices and contracts, project financial reporting, and state and federal tax registration and reporting.
PRIMARY RESPONSIBILITIES: The description below is a summary of the work required and should not be treated as a complete list of duties to be performed by the successful candidate:
- Manage the creation, improvement, and implementation of financial policies and procedures for the organization in line with nonprofit and grantor requirements.
- Oversee the routine generation of timely and accurate internal and external financial reports, including monthly and annual financial statements.
- Provide financial analyses, reports, and forecasts to management.
- Advise management in financial decision-making and systems development and improvement.
- Oversee the accuracy of the organizational accounting records and chart of accounts as maintained by outside vendors.
- Establish and monitor adequate internal controls.
- Monitor security of organization’s financial assets.
- Support the annual budget preparation process.
- Manage the employee expense reports review process.
- Direct completion of the annual audit and tax returns.
- Work with General Counsel in complying with state registration requirements for non-profit fundraising and other activities
- Manage processes for required reporting to state regulatory agencies, including, for example, lobbying activity
- Manage the tracking of c4 staff and vendor activity to be paid by the related 501(c)(4) organization
- Ensure timely review and payment of invoices.
- Ensure contracts with consultants and vendors are properly executed and paid
- Support grant funding proposals: assist with budgets, review proposals, provide supporting documents.
- Ensure complete documentation of funding awards to the organization
- Process and track subgrant awards upon their approval by Executive Director
- Manage “onboarding” process for new staff and manage the administrative requirements for terminating staff
- Manage payroll and paid time accruals through ADP.
- Securing tax withholding accounts for staff hired in new states, enrolling in state Worker Compensation and Unemployment insurance programs in new states.
- Manage benefit programs including health, dental, vision, and DCAP
- Update CJNRC Personnel Policies and Procedures as necessary
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with attention to detail
- High level written and verbal communication skills
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands
Education and Experience Requirements
- BA/BS with five or more years of experience managing grants and nonprofit finances required
- Budgeting experience
- Demonstrated skill in providing a high level of support to multiple stakeholders ideally in a nonprofit context
- Proficiency with, spreadsheets and data management systems
- Experience working as part of a team
- Excellent communication and problem-solving skills;
- Ability to pay close and accurate attention to details;
- Ability to juggle multiple tasks and priorities;
- Commitment to the work of social and economic justice organizations.
- The position is 100% remote, working from home.
SALARY AND BENEFITS: The salary range starts at $90,000. CJNRC offers an excellent benefits package that includes employer-paid medical and dental plans for full-time staff and their qualified dependents, a dependent care assistance program, and generous time off.
SEND APPLICATION WITH RESUME AND COVER LETTERS TO: email@example.com with the “Finance & Operations Manager application” in the subject line.
This position is open until filled; however, the posting/acceptance of applications may close at any time. Job descriptions do not cover or contain a comprehensive listing of every activity or responsibility that is required.
CJNRC is committed to equal opportunity and encourages applicants of all ages, races, sexual orientations, genders, national origins, ethnicities, religions, and veteran status. We encourage people from diverse backgrounds and experiences related to our core organizational values and objectives to apply.