The Climate Jobs National Resource Center (CJNRC) is a labor-led organization that works to educate workers about and advocate for climate policies that will build a clean energy economy at the scale science demands, create good union jobs, and reverse racial and economic inequality.
Reporting directly to the Executive Director, the Executive Assistant is a senior leadership staff position that provides executive support in a one-on-one working relationship with the Executive Director on all matters relating to the broad range of responsibilities. The Executive Assistant will also work as part of a team with the Deputy Executive Director. The Executive Assistant must be creative and enjoy working remotely within a small mission-driven, results-driven environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under deadlines and handle a wide variety of activities and confidential matters with discretion.
PRIMARY RESPONSIBILITIES: The description below is a summary of the work required and should not be treated as a complete list of duties to be performed by the successful candidate:
- Completes a broad variety of administrative tasks for the Executive Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO’s programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Prepare or assist in the preparation of presentations and decks
- Joins Executive Director in meetings, conferences, and events as needed.
- Read, conduct research, collect analyze and summarize information and documents as needed; determines appropriate course of action, referral or response
- Prepare and edit correspondence, presentations, reports, and memos
- Supports the Executive Director in strategic communications, organization strategy, and all other projects as assigned
- Communicates directly with donors and Foundation staff as needed. Follows up on contacts made by the Executive Director and supports the cultivation of ongoing relationships
Board Support and Liaison
- Communicates directly on Executive Director’s behalf with members of the Board of Directors, Advisory Committee members
- Schedules, drafts agenda, prepare speaker, collects and distributes documents in advance to meeting participants
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Expert-level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands
- Forward-looking thinker, who actively seeks opportunities and proposes solutions
Education and Experience Requirements
- Bachelor’s degree required
- Five to 10 years of related experience, preferably in a non-profit organization with a supporting role in fundraising
- High level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
- The position is 100% remote, working from home.
- Some travel including overnight travel may be required.
- Executive Director is in Eastern Time Zone; work hours should align with that schedule.
SALARY AND BENEFITS: The salary range starts at $90,000. CJNRC offers an excellent benefits package that includes employer-paid medical and dental plans for full-time staff and their qualified dependents, a dependent care assistance program, and generous time off.
SEND APPLICATION WITH RESUME AND COVER LETTERS TO: firstname.lastname@example.org. Please enter Executive Assistant Search in the subject line
This position is open until filled; however, the posting/acceptance of applications may close at any time. Job descriptions do not cover or contain a comprehensive listing of every activity or responsibility that is required.
CJNRC is committed to equal opportunity and encourages applicants of all ages, races, sexual orientations, genders, national origins, ethnicities, religions, and veteran status. We encourage people from diverse backgrounds and experiences related to our core organizational values and objectives to apply.